Terms and Conditions - ZSL Animal Photography Prize

Terms and Conditions 
The ZSL Animal Photography Prize 2016 is now open, and the search for animal photographs that can amaze and inspire has begun.
Closing date for entries is 15th May 2016.
We know you’re excited, but before you enter, make sure you have read the competition terms and conditions, rules, category definitions and digital guidelines.
Prizes and benefits

  • Adult winner in each category - £1,000.
  •  Adult ‘Judges Choice’ Award - an additional £1,000.
  • Young Persons winner in each category - £250.
  • Young Persons Judges Choice award - an additional £500.
  • 2 x complimentary tickets to visit the exhibition at ZSL London Zoo.
  • Inclusion in the ZSL Animal Photography Prize 2016 exhibition within the grounds of ZSL London Zoo and ZSL Whipsnade Zoo.
  • Acknowledgement in ZSL’s Wild About magazine.

About the Competition
1. The Zoological Society of London‘s Animal Photography Prize encourages entries from professional, amateur and young photographers worldwide.
2. The competition is owned by the Zoological Society of London [ZSL], a charity dedicated to the protection of animals and their habitats.
3. The competition seeks to promote conservation, science and education through photographs that inspire, challenge, examine and really capture the essence of animals.

Competition Rules
1. It is up to each entrant to ensure they have read and obeyed the competition rules set out below.
2. By submitting an entry, each entrant agrees to the competition rules and digital guidelines, and that their entry complies with ZSL’s requirements.
3. Any entry found not to comply with the competition rules will be disqualified.
4. No allowances will be made in such instances and any prizes will be forfeited.
5. The decision of ZSL on all matters relating to the competition is final and binding. No negotiation will be considered.
6. Proof of age and/or ID may be asked to be provided by finalists.
8. ZSL reserves the right to move entries from a category it is deemed unsuitable for, to a more suitable category.
9. Any external press reserve the rights to choose which images they decide to use to promote the competition. ZSL has no control over, or liability for, any decision such press may make to use (or not use) your image.
10. ZSL reserves the right to select which images of all of those submitted will be used within any marketing or promotion of the competition internally. Winners and shortlisted images do not have automatic rights to be used in any print media. 
11. ZSL reserves the right to decide which shortlisted images are used on any product produced by ZSL for the sale within our shops and online stores.

How to enter
1. Entrants should register at www.zsl.org/photographyprize. Please note that all images you wish to enter into the competition must be submitted at the same time. You CAN NOT upload images for one category and then come back to the registration page for the other categories at a later date.
2. All entrants should follow the straight forward guide of how to upload their images found on the webpage. If you have any problems uploading images please email ZAPP@zsl.org and one of our team will be happy to help.
3. When uploading your images into each competition category, please ensure your files are saved as your name followed by the category you have entered:                                               eg – jacksmith_deepandmeaningful.
4. Underneath each competition category, there is a text box which enables you to fill in the name of you image you have submitted for that category. This must be filled out for every photograph uploaded. This title will be used in any promotion of the competition so make sure it is creative and represents the image.
5. ZSL cannot be held responsible for emails that do not arrive due to an entrant’s email security settings or restrictions placed by their internet service provider. 
6. The competition is not open to employees or volunteers of ZSL and their relatives.

What to enter
1. Each entrant may submit a maximum of six (6) images into the competition.
2. No more than one (1) image may be entered into a single category.
3. Images submitted should be innovative and creative, and be relevant to the category entered.
4. Black and white images are allowed in any category.
5. Digitally enhanced/manipulated images will be accepted in all categories, as long as a full-description of the edits can be provided within the supporting questionnaire send to photographers’ should their image be successful.
6. Entries must be digital files.
7. For initial entry, all images must be submitted as JPEGs, saved at a maximum of 5MB via the ZSL website.
8. Entrants must also be able to supply a high resolution file, suitable for printing in all media and for inclusion in ZSL’s Animal Photography Prize exhibition, should their image be successful. The high resolution file should match the colour and cropping of the JPEG submitted at entry. This should be between 10MB – 20MB. This file can be submitted via file sharing programmes such as Dropbox when requested.
9. Entrants must be able to supply the RAW file, original JPEG, or original transparency or negative for any image short-listed for the final round of judging upon request.
10. Shortlisted entrants who cannot submit their image to the required resolution will not be eligible for inclusion in the exhibition or accompanying publications.

What NOT to enter
1. Any identical or similar image into more than one category.
2. Images of family pets or domestic livestock.
3. Images of trained animal models or images that depict animals in an undignified or degrading manner.
4. Images that have been placed within any national or international competition at the time of entry.
5. Images which include people.

Ethical Standards
Any breach of the below ethical standards will constitute a breach of the Rules.
1. Entrants must not compromise the welfare of any animals, and should never do anything to injure or distress any animals or destroy their habitat in an attempt to secure an image.
2. Entrants are responsible for ensuring full compliance with any national or international legislation, for example in the case of protected species, governing the country in which the image has been taken and in securing any relevant permits which may be required.
3. Descriptive captions supplied must be accurate and honest.

Judging the competition
1. ZSL will appoint a panel of judges which will include representatives of ZSL and suitably qualified photographic experts.
2. The panel will be required to agree to terms of conduct whilst ensuring the spirit of the competition is maintained throughout.
3. All entries will be judged anonymously: only the image will be relayed by ZSL during each round.
4. Awarded images in each category will comprise Winner and Highly Commended.
5. In the event that any single category is without an image of sufficient merit, ZSL reserves the right to remove the category in its entirety.
6. Only category winners will be considered for the grand title.
7. The grand title of overall winner of the ZSL Animal Photography Prize 2016 will be awarded to the single image judged by the panel to best capture the spirit of the competition.

Competition prizes
1. Entrants who have awarded image(s) will be notified in July and will be invited to attend a presentation ceremony and preview evening in September.
2. As part of the prize package, all awarded images will be: 
- Displayed in the ZSL Animal Photography Prize exhibition within the grounds of ZSL London Zoo and ZSL Whipsnade Zoo.
- Acknowledged in ZSL’s Wild About magazine, circulated to over 100,000 members of ZSL.
3a. The winner of each Adult Category will receive two (2) complimentary tickets to the presentation ceremony and preview evening in London, a personalised certificate and £1,000 in prize money.
3b. The winner of each Young Persons Category will receive two (2) complimentary tickets to the presentation ceremony and preview evening in London, a personalised certificate and £250 in prize money.
4a. The Adult ‘Judges Choice’ overall winner will receive a personalised certificate and additional £1,000 in prize money.
4b. The Junior ‘Judges Choice’ overall winner will receive a personalised certificate and additional £500 in prize money.

All entrants agree that if their entry is awarded, they will take part in related publicity and to the use of their name and likeness for the purposes of advertising, promotion and publicity of the competition and exhibition without additional compensation.

Copyright and reproduction
1. Each entry must be the original work of the entrant and must not infringe the rights of any other party.
2. Each entrant must either be the sole owner of the copyright or have secured the written permission of the copyright owner to enter the image into the competition and grants the Owners the rights detailed below.
3. By entering the competition, each shortlisted entrant grants to ZSL an exclusive, royalty-free, and perpetual licence to reproduce, publish and communicate to the public by any means and exhibit their image(s) and copies of their image(s) in all media throughout the world in relation to ZSL and the work we promote, in particular within the exhibition including but not limited to all use in the context of: 

  • Judging the competition.
  • Display in the exhibition.
  • Inclusion in ZSL magazines and/or similar.
  • Inclusion within ZSL’s websites, including within interactive elements associated with not only the competition and/or exhibition (now known or hereafter created) available for viewing or download from ZSL’s websites but any work ZSL promotes.
  • Inclusion in promotional, press and marketing materials associated with not only the competition and/or the exhibition but any work ZSL promotes.
  • Inclusion in any merchandising associated not only with the competition and/or the exhibition but ay work ZSL promotes.

1. Proof of electronic submission is not proof of receipt by ZSL.
2. ZSL regrets that it cannot accept liability for any loss or damage of any image entered into the competition however caused.
3. ZSL regrets that it cannot accept liability for the misuse of images and/or failure of any third party to comply with the competitions credit guidelines.

Data protection
1. The personal data of entrants will be managed by ZSL in accordance with the provisions of the Data Protection Act 1998.
2. ZSL will collect personal data about entrants from their registration form and as otherwise provided in order to administer the competition and/or all associated activities.
3. ZSL will use data collected at registration to contact adult entrants about future competitions and the parent/guardian of youth applicants.
4. In entering the competition, an entrant specifically consents to ZSL using its personal data as required to:    

  • Contact an entrant (or entrant’s parent or guardian in the case of young person’s entry) including about future ZSL competitions; and 
  • Administer the competition and all associated activities (including announcing the results and acknowledging copyright of an entrant where the image is used).


Digital Guidelines

To ensure entries submitted comply with technical requirements, please follow the digital guidelines outlined below. We want entrants to be creative with their entries, but they should always be a truthful representation. And don’t forget all entries must be digital files.

Digital specifications
1.    For judging purposes: Save and upload a copy of your image as a JPEG, (5MB max). If shortlisted we will require a JPEG of 10MB-20MB to be submitted at a later date when requested.

2.     For proof of authenticity: Your original digital camera RAW files (eg CR2, NEF, ORF etc) will be requested if your image is shortlisted for an award. Original transparencies or negatives will also be accepted. Digital images captured as JPEG are allowed, providing the original un-retouched JPEG is available for inspection. Any work created from more than one original (eg stitched images), must be declared as such, and the original captured images should be available for inspection when requested.

3.    For printing and inclusion in the exhibition: a high resolution image (JPEG) will be requested if your image is shortlisted for an award. This should be 8-bit, Adobe RGB (1998) at 300ppi. 10MB-20MB. The ZSL printers will interpolate, if necessary.

Digital adjustment guidelines

  • The image should be a faithful representation of the original scene.
  • Localised adjustments should be used appropriately.
  • Allowances will not be made for poorly colour-managed, over-saturated, or over-sharpened images.
  • Some digital adjustment or editing is allowed. 
  • The objective is to remain faithful to the original experience, and to never deceive the viewer or misrepresent the reality of nature.

Digital adjustments that are allowed:

  • Removal of sensor dust spots.
  • Removal of chromatic aberration.
  • Removing background noise (in moderation).
  • Levels (in moderation).
  •  Curves (in moderation).
  • Colour (in moderation).
  • Saturation (in moderation).
  • Contrast work (in moderation).
  • Shadow and highlights (in moderation).
  • Sharpening (including selective sharpening) in moderation.
  • Cropping in moderation and as long as a suitable high-res TIFF file can be supplied for printing a large exhibition display.
  • Dodging, burning and toning (in moderation).
  • Neutral density gradients (in moderation).
  • Removing lens vignetting.
  • Panoramas i.e. panoramas created from several images that have been taken from the same location and at the same time, and then combined or stitched using digital techniques, and resulting in a wider view than can be achieved with most wide-angle lenses. Stitched images are allowed in all categories.
  • Multiple exposures are only allowed if this is a feature of the camera and the result is one single file. Entrants must state in the caption if their image is a multiple exposure.

Digital adjustments that are not allowed:

  • Adding or removing animals, parts of animals, plants, distractions, people etc.
  • Composites and sandwich shots that add elements.
  • Images that have been digitally manipulated outside of the allowed adjustments.